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FAQ: COE and Departmental Scholarships

 
Scholarship Recipients photo
Scholarship Recipients on Awards Day 

Applications for Graduate College Scholarships for Doctoral Level students opens March 1 and closes Friday March 21, 5:00 PM.

Frequently Asked Questions for Doctoral Scholarship Applications:

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How do I apply for a doctoral level graduate scholarship in the College of Education?

Complete and submit an online application through Scholarship Manager.

How do I set up an account in Scholarship Manager?

Students who have not applied in Scholarship Manager previously will need to set up a new account.  To set up a new account go to: https://txstate.scholarships.ngwebsolutions.com and scroll to the "First Time Users".  Click on "Create Account".  You will be asked to create a username and password.  Once the account is created, the same username and password will be needed to access the account each time you wish to log in so be sure to use something you can remember.  DO NOT CREATE MORE THAN ONE ACCOUNT -- this causes BIG PROBLEMS.

If you set up an account last year you will need to log in with the same username and password that you created when you set up your scholarship manager account.  DO NOT SET UP A NEW ACCOUNT -- this causes BIG PROBLEMS in the system.  If you have forgotten your username or password you can click on "forgot username" or "forgot password" and a new username or password will be sent to you via email.

If I applied last year do I need to set up a new account?

NO! If you applied last year, you already have an account set up in Scholarship Manager and you will need to login with the same username and password that you created when you set up your account.  You should NOT  set up a new account -- this causes BIG PROBLEMS in the system.  If you have forgotten your username or password, you can click on "forgot username" or "forgot password" and a new username or password will be sent to you via email.

What do I do if I am locked out of my scholarship manager account?

Typically an account gets locked because the student enters the wrong password too many times and the account locks up to maintain security of the account.  If this happens to you, click on "Contact Us" to alert us to the problem.  The system administrator will send a password reset message to the system and a temporary password will be sent to the email that you specified when you set up your account.  Once you receive the temporary password, log in using the temporary password.  Once you are logged in, you can change your password to something more personal by going to "My Account" on the left hand navigation bar.  Once you have reset your password be sure to use that password each time you log in to scholarship manager.

What if I don't have enough time to complete my application in one sitting?

If you cannot complete the application in one sitting (45 minutes), you may save (not submit) your work, log out and return to your account again later.  In the event that you begin an application and don't finish it, you must use your username and password to get back into your application.  If you forget your password, use the "Forgot Password" link.  You can use this option to retrieve a temporary password, log in, and then reset your password once you are logged in.  It is recommended that you read throgh the entire application, log off, assemble all the documents that are required in the application and put them on your computer desktop for easy access.

What documents will I need to have on my computer desktop in order to complete the application for a doctoral scholarship?

You will need to attach a current resume in your application that will inform the selection committee of your professional experience, scholarship activity, awards, special recognitions, published articles, professional conference presentations, selected community activities/leadership, and other information pertinent to your major. 

The resume should be in pdf format and the file name should contain your name and the word "resume."

Example:  John_K_Smith_Doctoral_Scholarship_Resume.pdf

How will I receive scholarship money?

The Office of Financial Aid and Scholarships credits the scholarship funds to your student account toward your tuition and fees.

Is there a limit to the amount of scholarship money I can receive in an academic year?

In any given academic year, a student's institutional scholarships and any other financial aid may not exceed a student's financial need and cost of attendance, as determined by the Office of Financial Aid and Scholarships.  When reduction of financial aid is necessary to resolve an over-award, the Office of Financial Aid and Scholarships will first reduce loans and work-study.


The Application period for COE Graduate College Scholarships for Masters Level Students is open FEBRUARY 1 through MARCH 1, 5:00 PM.


FAQs for Masters Level Graduate Scholarships

The Graduate College allocates funds for the academic support of post-baccalaureate students who are seeking masters degrees in the College of Education.  Applications are submitted through an online scholarship manager system.  Faculty in the College of Education review and rate applications.  Final award decisions and award offers are made by the Graduate College.  Be sure to read the following FAQs before starting your application.

CLICK on the questions below to see the answer.  We recommend that you read ALL the questions and answers. 

How do I set up an account in Scholarship Manager?

Students who have not applied before will need to set up a new account.  They need to go to:https://txstate.scholarships.ngwebsolutions.com
And scroll to the "First Time Users" to set up their account.  They will be asked to create a username and password.  Once the account is created the same username and password will be needed to access the account.  DO NOT CREATE MORE THAN ONE ACCOUNT -- this causes BIG PROBLEMS.
 
Students who applied last year will already have an account set up in Scholarship Manager and they will need to to login in with the same username and password that they created when they set up their account.  They should NOT set up a new account — this causes BIG PROBLEMS.  If they have forgotten their username or password they can click on "forgot username" or "forgot password" and a new username or password will be sent to them via email.

If I applied last year do I need to set up a new account?

NO! If you applied last year, you already have an account set up in Scholarship Manager and you will need to to login in with the same username and password that you created when you set up your account.  You should NOT set up a new account — this causes BIG PROBLEMS.  If you have forgotten your username or password you can click on "forgot username" or "forgot password" and a new username or password will be sent to you via email.

What do I do if I am locked out of my scholarship manager account?

Typically an account gets locked because the student enters the wrong password too many times and the account locks up to maintain security of the account.  If this happens to you, click on "Contact Us" to alert us to the problem.  The system administrator will send a password reset message to the system and a temporary password will be sent to the email that you specified when you set up your account.  Once you receive the temporary password, log in using the temporary password.  Once you are logged in you can change your password to something more personal by going to "My Account" on the left hand navigation bar. Once you have reset your password be sure to use that password each time you log in.

What if I don't have enough time to complete my application in one sitting?

If you cannot complete the application in one sitting, you may save (not submit) your work, log out  and return to to your account again later. In the event that you begin an application and don't finish it, you must use your password to get back into your application.  If you forget your password, use the  Forgot Password link.  You can use this option to retrieve a temporary password, login, and then reset your password once in the application. It is recommended that you read through the application, log off, assemble all the documents that are required in the application and put them on your computer.  Then you can log back in and copy and paste or attach documents.

How many references do I need?

 

We suggest that you list three references on your application, if possible list two current or previous faculty with whom you have taken class(es) and one professional reference.  Please do not include persons in your family as references.

How will references be contacted?

When you submit your application, your references will be contacted via email that is automatically generated by the scholarship management system.  Be sure to choose references who have access to email and let them know that they will be contacted by email from notify@ngwebsolutios.com. Emails are sent out to your references as soon as you click "Save and Continue".  References will complete and submit an online reference form.

How are the people completing my reference forms supposed to send them in?

 

Tell your references to watch for a link to arrive in their email from notify@ngwebsolutions.com.
When they click the link it will open the reference form.  They simply complete the online form and hit "submit'.  The form will be automatically sent to the scholarship manager system.

What tips do you have for requesting a scholarship recommendation from a professional contact or university instructor?

Recommenders like to know why students feel they are qualified to receive academic scholarships. We recommend that you alert the recommender that they will receive an online recommendation form from notify@ngwebsolutions.com. Your reference may be in a work environment that has a sensitive firewall or he/she may have filters that send incoming messages to their junk mail.  When you make the initial contact with the person(s) you have selected to serve as references for you, you should mention these problems to them.  You should supply the recommender with a resume or statement of what you have done to qualify for an academic scholarship, as well as a paragraph about why you feel you deserve a scholarship. This is the thoughtful thing to do when asking someone to recommend you for anything, really.  

Why did my reference not receive the reference form via email?

Your reference may be in a work environment that has a sensitive firewall or he/she may have filters that send incoming messages to their junk mail.  When you make the initial contact with the person(s) you have selected to serve as references for you, you should mention these problems to them.  If there is a firewall at their workplace then you should list their personal email account on your scholarship application.  If you use their personal email account and they don't receive the email reference form then it is likely that the email has gone into the junk mail.  You should request that they examine their junk mail before deleting. They should look for a message from notify@ngwebsolutions.com.

You can re-send a reference form to a reference by following these steps:
  1. Log into your scholarship application.
  2. Click on "Manage letters of recommendation" option in the "Next Action" box.
  3. Click on the "Send Reminder E-mail" button next to the reference's data.
  4. To change a reference or update a reference's email address, click on the "Withdraw" option next to the reference's data and enter the new or updated reference information into the available text box.

Can I update a reference and/or the reference's contact information?

Yes, you can update a reference and/or the reference's contact information by following these steps:

  1. Log into your scholarship application.
  2. Click on the "Manage letters of recommendation" option in the Next Action box.
  3. If your reference(s) have not yet completed the recommendation letter, click on the "Send Reminder email" button next to the reference's data.
  4. To change a reference or update a reference's email address, click on the "Withdraw" option next to the reference's data and enter the new or updated reference information into the available text box.

How can I add a new reference to my application?

Follow these steps to add your references to your scholarship application:

  1. Log into your scholarship application.
  2. Click on the "Manage letters of recommendation" option in the Next Action box.
  3. Enter the new reference information into the available text box.
  4. Be sure to save!

What if I need to send a reference form link to the same person again?

It is possible that a person whom you have listed as a reference may have accidentally deleted the link to the reference form or that there is a firewall that has sent the link to junk mail.

You can re-send a reference form to a reference by following these steps:
  • Log into your scholarship application.
  • Click on "Manage letters of recommendation" option in the "Next Action" box.
  • Click on the "Send Reminder E-mail" button next to the reference's data.
  • To change a reference or update a reference's email address, click on the "Withdraw" option next to the reference's data and enter the new or updated reference information into the available text box.

How will I receive scholarship money?

The Office of Financial Aid and Scholarship credits the scholarship funds to your student account toward your tuition and fees.

Is there a limit to the amount of scholarship money I can receive in an academic year?

In any given academic year, a student's institutional scholarships and any other financial aid may not exceed a student's financial need and cost of attendance, as determined by the Office of Financial Aid and Scholarships.  When reduction of financial aid is necessary to resolve an over-award, the Office of Financial Aid and Scholarships will first reduce the loans and work-study.


PRIVATE DONOR SCHOLARSHIPS

We are grateful to our many generous donors for their financial gifts to support students in attaining their academic goals.

Students may apply for all private donor scholarships that are administered by the College of Education  with just one online application.  Applications  are matched with all available scholarships for which individual students are eligible based upon the criteria specified by the donor.   In addition, applications are kept on file for the award year, so if new scholarships become available later in the year, applicants are considered for those as well.  To expedite the awarding process, we only accept applications through this site.

The scholarship application period  for College of Education and Departmental Scholarships to be awarded for Fall 2014 and Spring 2015 is January 1 - February 1, 2014.  Scholarship applications are  reviewed and ranked by faculty scholarship award selection committees.  

Only online applications are accepted.

Be sure to read all the FAQs listed below before submitting an applicationl.


Frequently Asked Questions for private donor scholarships

Listed below are the most frequently asked questions/answers regarding private donor scholarships in the College of Education.  Click on the question to view the answer.  Be sure to read all the FAQs before starting your applicationThe application link is at the bottom of the FAQ list.

Does the College of Education award scholarships?

Yes, the College of Education awards a variety of scholarships to students who are enrolled in departments in the college (CI, HHP, CLAS).

When may I apply for a scholarship in the College of Education?

The application period begins January 1 and runs through February 1. Applications will not be accepted past the deadline.

How do I set up an account in Scholarship Manager?

Students who have not applied before will need to set up a new account.  They need to go to:https://txstate.scholarships.ngwebsolutions.com
And scroll to the "First Time Users" to set up their account.  They will be asked to create a username and password.
 
Students who applied last year will already have an account set up in Scholarship Manager and they will need to to login in with the same username and password that they created when they set up their account.  They should NOT set up a new account — this causes BIG PROBLEMS.  If they have forgotten their username or password they can click on "forgot username" or "forgot password" and a new username or password will be sent to them via email.
 

If I applied last year do I need to set up a new account?

NO! If you applied last year, you already have an account set up in Scholarship Manager and you will need to to login in with the same username and password that you created when you set up your account.  You should NOT set up a new account — this causes BIG PROBLEMS.  If you have forgotten your username or password you can click on "forgot username" or "forgot password" and a new username or password will be sent to you via email.
 

What do I do if I am locked out of my account?

Typically an account gets locked because the student enters the wrong password too many times and the account locks up to maintain security of the account.  If this happens to you click on "Contact Us" to alert us to the problem.  The system administrator will send a password reset message to the system and a temporary password will be sent to the email that you specified when you set up your account.  Once you receive the temporary password, log in using the temporary password.  Once you are logged in you can change your password to semething more personal by going to "My Account" on the left hand navigation bar. Once you have reset your password be sure to use that password each time you log in.

May I submit a paper application?

Only online submissions are accepted.

Must I submit an application for each scholarship for which I might be eligible in the College of Education?

No, you need only submit one application.  The scholarship management system will match your application with all scholarships for which you are eligible.

Why are there questions on the application that are not relevant to me?

The application is a compilation of the criteria specified by scholarship donors. Donors specify the criteria for the scholarships they give. Some donors have very specific criteria, such as: requiring that the recipient has graduated from a specific high school; agrees to teach in a specific location after completing the degree; is a member of a specific organization, etc. By combining all donors’ criteria into one application we maximize the convenience to students so that by submitting one application, the system matches your application with criteria from over forty different scholarships rather than your needing to complete separate applications for each application.

What if I don't have enough time to complete my application in one sitting?

If you cannot complete the application in one sitting, you may save (not submit) your work, log out  and return to to your account again later. In the event that you begin an application and don't finish it, you must use your password to get back into your application.  If you forget your password, use the  Forgot Password link.  You can use this option to retrieve a temporary password, login, and then reset your password once in the application. It is recommended that you prepare and save your essay off line so that you can simply copy and paste it in, otherwise you may find that you have timed out and your essay will be lost.

How many references do I need?

We suggest that you list three references on your application, if possible list two current or previous faculty with whom you have taken class(es) and one professional reference.  Please do not include persons in your family as references.

How will references be contacted?

When you submit your application, your references will be contacted via email that is automatically generated by the scholarship management system.  Be sure to choose references who have access to email and let them know that they will be contacted by email from notify@ngwebsolutios.com. Emails are sent out to your references as soon as you click "Save and Continue".  References will complete and submit an online reference form.

How are the people completing my reference forms supposed to send them in?

Tell your references to watch for a link to arrive in their email from notify@ngwebsolutions.com.

When they click the link it will open the reference form.  They simply complete the online form and hit "submit'.  The form will be automatically sent to the scholarship manager system.

How quickly must references submit the online reference form?

Encourage them to submit within 5 business days of receiving the email notifying them of the reference request.

What tips do you have for requesting a scholarship recommendation from a professor?

Faculty like to know why students feel they are qualified to receive academic scholarships. We recommend that you should supply the faculty member with a resume or statement of what you have done to qualify for an academic scholarship, as well as a paragraph about why you feel you deserve a scholarship. This is the thoughtful thing to do when asking someone to recommend you for anything, really.  Especially in larger classes, it's difficult to get to know students well enough to write a recommendation for them.

Why did my reference not receive the reference form via email?

Your reference may be in a work environment that has a sensitive firewall or he/she may have filters that send incoming messages to their junk mail.  When you make the initial contact with the person(s) you have selected to serve as references for you, you should mention these problems to them.  If there is a firewall at their workplace then you should list their personal email account on your scholarship application.  If you use their personal email account and they don't receive the email reference form then it is likely that the email has gone into the junk mail.  You should request that they examine their junk mail before deleting. They should look for a message from notify@ngwebsolutions.com.

You can re-send a reference form to a reference by following these steps:

  1. Log into your scholarship application.
  2. Click on "Manage letters of recommendation" option in the "Next Action" box.
  3. Click on the "Send Reminder E-mail" button next to the reference's data.
  4. To change a reference or update a reference's email address, click on the "Withdraw" option next to the reference's data and enter the new or updated reference information into the available text box.

Can I update a reference and/or the reference's contact information?

Yes, you can update a reference and/or the reference's contact information by following these steps:

  1.  Log into your scholarship application.
  2. Click on the "Manage letters of recommendation" option in the Next Action box.
  3. If your reference(s) have not yet completed the recommendation letter, click on the "Send Reminder email" button next to the reference's data.
  4. To change a reference or update a reference's email address, click on the "Withdraw" option next to the reference's data and enter the new or updated reference information into the available text box.

 

How can I add a new reference to my application?

Follow these steps to add your references to your scholarship application:

  1. Log into your scholarship application.
  2. Click on the "Manage letters of recommendation" option in the Next Action box.
  3. Enter the new reference information into the available text box.

What if I need to send a reference form link to the same person again?

 It is possible that a person whom you have listed as a reference may have accidentally deleted the link to the reference form or that there is a firewall that has sent the link to junk mail.

You can re-send a reference form to a reference by following these steps:

  • Log into your scholarship application.
  • Click on "Manage letters of recommendation" option in the "Next Action" box.
  • Click on the "Send Reminder E-mail" button next to the reference's data.
  • To change a reference or update a reference's email address, click on the "Withdraw" option next to the reference's data and enter the new or updated reference information into the available text box.

When will I be notified if I have been selected to receive a college scholarship?

Scholarship award notifications are emailed on or before April 25.  Once you are notified of the award you have 48 hours to complete and submit the online Scholarship Acceptance Form, otherwise it is assumed that you decline the offer.

How will I be notified if I am selected to receive a scholarship award?

All Scholarship communications are conducted via email. It is your responsibility to update and maintain a current email address. Be sure to check the email address you list on your scholarship application as award notifications will be sent to that address. If you are selected to receive a scholarship award, by the faculty scholarship committee, you will be notified by email. You will have 48 hours in which to accept or decline the offer by completing an online form. If we do not receive the online form within 48 hours, we will assume that you are declining the scholarship and it will be offered to another deserving student.

If I am selected to receive a scholarship award where will I find the Scholarship Acceptance Form?

If you are selected to receive a scholarship award the link to the Scholarship Acceptance Form will be emailed to you at the email address you listed in your application.

Is there a scholarship award ceremony that I should attend if I am selected to receive a College of Education scholarship?

Yes, recipients of College of Education Scholarships are required to attend the Awards Day Ceremony held in conjunction with the Kappa Delta Pi initiation ceremony.  Information about the Awards Day Ceremonies, including date, time, and location, will be sent to you via email and will be repeated on the Scholarship Acceptance Form.

How may I thank a scholarship donor?

As a scholarship recipient, you are required to express your gratitude to your scholarship donor by writing a thank you letter to your donor.  If you are selected for a scholarship award you will be provided with guidelines for composing your thank you letter.  Bring the thank you letter  to the Awards Day Ceremony and turn it in there.  Donor thank you letters will be collected and sent to the University Development Office.  The University Development Office will convey you card or letter to your scholarship donor.

How will I receive scholarship money?

The Office of Financial Aid and Scholarship credits the scholarship funds to your student account toward your tuition and fees.

I submitted a scholarship application in January but I don't know if I've been selected.

Scholarship recipients are notified via the email address that they listed on their application.  Applicants can also check the Recipient List on the College of Education webpage under the tab "Support the College of Education".

Is there a limit to the amount of scholarship money I can receive in an academic year?

In any given academic year, a student's institutional scholarships and any other financial aid may not exceed a student's financial need and cost of attendance, as determined by the Office of Financial Aid and Scholarships.  When reduction of financial aid is necessary to resolve an over-award, the Office of Financial Aid and Scholarships will first reduce the loans and work-study.